Event Day Guide
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5Getting Everyone In

How contestants and judges actually get signed in on the day — without a bottleneck at the door.

Sign-in for contestants is refreshingly simple: no passwords, no accounts to create. But a little planning keeps a crowd from bunching up while people figure it out. NOTE: Spectators do NOT need to sign in. They just scan your event QR code and that's it!

QHow does someone sign in — do they need an account or password?

Spectators do not sign in.  Contestants and judges sign in with their mobile number and a security code that's texted to them. No passwords. Your Event Basics screen has a QR code that opens the event page. Scan it, enter your phone number, type the texted code, you're in.

TipPrint the QR code big and post it at the entrance and the check-in table. Most people can sign themselves in before they reach the front of the line.

QSomeone shows up who never registered — a walk-up.

You can add them on the spot in the desktop/tablet admin or let them scan and register themselves. In the Class Assignment area of your admin, you can choose to "allow self-registration." If you do, contestants can simply self-register. Either way, no one is turned away for not signing up in advance.

TipDecide beforehand whether walk-ups are allowed, and if so, who at the table has the access to add them.

QA judge didn't get their texted code.

If a judge is not receiving their code, you can have them sign in with their assigned 8-digit judge number (instead of mobile number) and 6-digit code. These are in the judge pool area.

TipHave one helper at check-in with a charged phone whose only job is sorting out the few people who get stuck.

QHow do I keep a line from forming at the door?

Sign-in is self-serve, so the bottleneck is almost never the app — it's people not knowing what to do. Signage with the QR code and a one-line instruction ("Scan → enter your phone → enter the code") does most of the work. One roaming helper handles the rest.

Before event day

  • The QR code is printed large for the entrance and the check-in table.
  • Someone is staffing check-in with a charged phone.
  • You've decided your walk-up policy and who can add people.