7Keeping the Event Moving
On the day you're a conductor, not a builder. Mostly that means watching the dashboard and keeping judges in rhythm.
If the prep was solid, event day is calm. Your job is to keep an eye on the flow and nudge things along — not to fight the software.
QWhat should I actually be watching during the event?
Your live dashboard. For each judged class, there is a green progress bar indicating where you are in the score entry for that class. In the Scoring Admin you can see exactly who has been scored and by which judge. Anyone stuck, way behind, or scoring far off the others is who needs a quiet check-in.
TipGlance at the dashboard between entries, not constantly. If something needs attention, it'll be obvious.
QOne judge is falling behind the others.
Usually it's a small thing — a distraction, a question about the rubric, or a phone issue. A quiet word is all it takes. Because you can see it live, you catch it early instead of discovering a gap at the end.
QThe running order changed — a contestant swapped or dropped.
Live events shuffle constantly, and that's fine. Make sure what's happening on the floor matches what judges see, so no one scores the wrong entry. In the Round Setup area, you can pre-determine how each round will be ordered and the system handles the rest! You can randomize or have the lowest finisher from the previous round top the list in the subsequent round.
QShould scores show live, or stay hidden until the end?
Your call, and there's no wrong answer — just make it a choice. A live leaderboard builds excitement but can rattle contestants and judges. Decide in advance whether scores are visible as you go or revealed at the finish.
Before event day
- You know where the live dashboard is and what a healthy event looks like on it.
- You've decided whether scores/leaderboards are visible during the event.
- Someone besides you can read the dashboard if you're pulled away.